Internal Revenue Code Sec. 1031 allows investors to defer the payment of capital gains taxes when selling investment property and exchanging into other qualified investment property. Strict adherence to the legal requirements of Sec. 1031 is required for a successful exchange. Investors should be aware of the basic requirements when entering into an exchange, and should seek the advice of a tax professional to ensure proper adherence to the tax code and IRS regulations:
QUALIFIED INTERMEDIARY
In a typical deferred or "forward" exchange, before your relinquished property is sold, you must enter into an agreement with a third party known as a Qualified Intermediary (also known as an Exchange Accommodator) to receive, hold and ultimately re-invest the net proceeds of your sale.
PROPERTY QUALIFICATION
Both your relinquished property and your replacement property must be held for
investment or for productive use in a trade or business. Personal residences, vacation homes, development inventory and flipped properties do not qualify for a §1031 exchange. Only U.S. property can replace U.S. property.
DEADLINES
You must identify your replacement property within 45 days after closing your sale, by
submitting an “ID Letter” form to your Qualified Intermediary. You must then acquire your replacement property within 180 days. There are no personal exceptions to
these rules. The federal government may extend deadlines due to regional disasters.
REPLACEMENT IDENTIFICATION LIMITS
If you complete your §1031 replacement acquisition within 45 days, no ID Letter is required. Otherwise, the IRS limits the number or value of replacement properties you may identify as follows:
Three-property rule - identify up to three properties of any value - OR -
200% rule - identify four or more properties; their total value cannot exceed 200% of the property sold - OR -
95% rule - identify any number, of any price, and acquire at least 95% of the total value (this rule is rarely used)
REINVESTMENT REQUIREMENTS
To defer 100% of the capital gains tax liability, two requirements must be met:
Reinvest all the cash - all the cash that was generated from the sale of the relinquished
property must be reinvested into the replacement property or properties
Purchase equal or greater value - the replacement property (or properties) must be
equal or greater in value to the relinquished property
WHAT KIND OF PROPERTY IS ELIGIBLE?
Nearly all real property held for business or investment purposes is considered to be “like-kind” to all other real property. The following types of real property are often exchanged with taxes deferred:• Single or multi-family rental properties• Office buildings• Apartment buildings• Shopping centers• Farm and ranch land• Vacant land held for investment• Billboard sites• Hotels and motels• Cell tower sites and easements• Mineral, oil and gas rights• Water and timber rights• Wind farms• Warehouses• And many more...
WHAT IS A QUALIFIED INTERMEDIARY (QI)?
A Qualified Intermediary, or QI, is an unrelated third party used to facilitate the 1031 exchange transaction.
CAN I DO AN EXCHANGE WITH MORE THAN ONE PROPERTY?
Yes, you are allowed to exchange multiple properties. You can relinquish multiple properties for one replacement property, or vice-versa you can exchange one relinquished property for multiple replacement properties. The key is you want your replacement property(ies) to be equal or greater in value than your relinqished property(ies) to avoid taxable boot.
DOES THE NAME OF THE TITLE FOR MY REPLACEMENT PROPERTY MATTER?
Yes, with few exceptions, the title to the replacement property must be in the same name, or entity, as the relinquished property was held.
CAN I REFINANCE THE RELINQUISHED PROPERTY PRIOR TO THE EXCHANGE OR THE REPLACEMENT PROPERTY AFTER THE EXCHANGE?
While there is nothing in the Regulations on this question, for technical reasons it is considered bad practice to refinance in anticipation of entering an exchange. Refinancing after an exchange to pull some equity out is considered proper.
AM I ALLOWED TO USE EXCHANGE FUNDS FOR IMPROVEMENTS ON REPLACEMENT PROPERTY?
Yes, as long as your exchange is structured properly. The best method to accomplish this is to have a Special Purpose Entity acquire title to the replacement property, the Special Purpose Entity will complete the improvements and then you, as the exchanger, will acquire the replacement property from the Special Purpose Entity through a built-to-suit or improvement exchange.
WHAT IS A REVERSE EXCHANGE?
A reverse exchange is an exchange where the replacement property is purchased before the relinquished property is sold. Reverse Exchanges are more complex and your QI should be involved in all steps and planning to ensure it is completed inaccordance with IRC § 1031.
CAN SOME OF THE MEMBERS OF AN LLC DO THEIR OWN EXCHANGE OR CASH OUT AT THE TIME OF THE SALE OF THE PROPERTY?
The IRS Code does not allow members/partners to do his or her own exchange, only the entity can do so. Given enough preplanning, there is a technique referred to as a “drop & swap” whereby certain members/partners can drop their interest from the entity and enter the exchange individually and not at a member/partner.
IN A REVERSE EXCHANGE, SINCE THE ACCOMMODATOR WILL BE IN TITLE, DOES THAT MEAN IT COLLECTS THE RENT FROM THE PROPERTY TENANTS?
No, typically, the Accommodator will Master Lease the property to the taxpayer enabling the taxpayer to manage the property, collect the rent and pay for expenses.
Interested in learning more? Take a deep dive into how Shelter 1031 can help you with all your Section 1031 questions.
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